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Junior Administrative Assistant

Details:
Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 60 offices in the US, Canada and Australia.
Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder's integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose - together, we deliver.
Kleinfelder is seeking a Junior Administrative Assistant to be based out of our Houston, TX office.
PREFERENCE WILL BE GIVEN TO THOSE WITH EXPERIENCE IN ENGINEERING, ENVIRONMENTAL OR CONSTRUCTION OFFICES
This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor.
Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff.
Specific duties include:
  • Front desk reception, greeting visitors and answering the phone
  • Maintain professional appearance of the office common area
  • Effectively track and manage equipment and vehicle rental accounts
  • Organize hospitality such as ordering and setting up lunches, and office events
  • Maintain project filing system
  • Assist with scanning, photocopying and mailing of documents and reports
  • Maintain inventories of office supplies and field equipment
  • Maintain Vendor Accounts (Safety Councils, Direct Bill Vendors)
  • Make travel arrangements
  • Assist with word processing, excel spreadsheets and power point presentations
  • Maintain records and notify personnel of safety training requirements

Required skills include:
  • Intermediate knowledge of MS Office, including Word, Excel, Power Point and Internet Explorer.
  • Familiarity with office equipment, including multi-line phones, copier, scanner and printers.

The successful candidate will be:
  • Professional, friendly and courteous both on the phone and in-person
  • Highly organized and accountable
  • Able to multi-task and handle several activities at once.
  • Able to think critically and respond to changing situations/requests
  • Team-oriented, willing to assist team members

High School diploma or GED
1 - 2 years of previous professional office experience required
Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.
Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans (Compliant with the new VEVRAA and Section 503 rules)
NOTICE TO THIRD PARTY AGENCIES
Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.
 

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